Office Equipment
Think about just how many electronic devices there are in your workplace. You probably don't have to think too hard, because you're flipping the bill for them. Computers, printers, modems, fax machines, TV's, DVD players and so on. Plus, the big machines like copiers and color printers.
1) UPGRADE
The most important OneThing to remember is that most of this equipment comes in a variety of models and some are more energy efficient than others. As a general rule, you should always buy the most efficient option when replacing or buying new. And the easiest way to do that is to look for the ENERGY STAR.
2) MAINTAIN
Make sure your equipment is working properly by adhering to regular maintenance and tune-up schedules. Something as simple as cleaning your copiers on a regular basis can ensure they're operating at peak efficiency.
3) CONTROLS
Consider installing timers on larger pieces of office equipment to make sure they're turned off when not in use for long periods of time. And check the internal settings of computers and copiers to make sure their auto off features are working.
4) BEHAVIOR
Another OneThing you can do is enact office policies about how your employees use this equipment. Make sure everyone in the facility knows that your company turns off computers rather than putting them to sleep at night and unplugs electronic devices and chargers when not in use. Perhaps you can assign the task of shutting down common copiers and printers to certain employees on a regular or rotating basis. You can also help this process by supplying power strips so multiple devices can be shut off with a single switch.
Also, be sure your employees use the most efficient available equipment for the job. For instance, making black and white copies on the big behemoth color copier may not be the most efficient way to get the job done.
It's your employees job to use office equipment more energy efficiently. It's your job to help them, guide them and instill this idea in them.